The VMARS Archive

Document Standards

All electronic copies of documents made available by VMARS are to be classified to one of three standards:

Level 1  This is the minimum standard.

It should be complete – or contain a notice at the front detailing missing pages or partially missing pages.
 The file name must include the VMARS catalogue number – and the details entered in the catalogue file.
Finished file format to be PDF version 1.4 (Acrobat 5) – one file per document, except where grouping makes sense (e.g. EMER modification instructions).
Scanning to be of sufficient quality for the content to be legible.

Level 2 

All pages should be straight – i.e. not skewed.
All black borders to be cleaned off.
Pages larger than A4 in original size, to be split (post-scanning) into overlapping A4 sheets (to allow a final user to print at A4 but assemble A3 (or larger) sheets).
Any hard-to-read text to be repaired if possible.
Hardcopy document damage (e.g. tears) and previous repair marks (e.g. from the use of film/plastic backed adhesive) to be removed.
Document to be set up for automated double-sided printing at A4 size.
Scanning standards detailed elsewhere to be adhered to. For instance, each page to be scanned in the appropriate mode – i.e. black/white for text and line drawings, greyscale for photos, and colour only where this exists on the original.

Level 3

Documents with more than one major section to have a hypertext index of the section headings.
Crease marks on folded pages to be removed.
Full size scans of pages larger than A4 size to be included for easy on-screen viewing.